Facilities Clerk

  • Location
    Kansas City, Missouri
  • Category:
    Other - Administration
  • Job Type:
    Direct Hire
  • Job reference:
    US_EN_8_844852_2870306

Description

 

About Littler

At Littler, we understand that workplace issues can’t wait. With access to more than 1,600 employment attorneys in 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. What’s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quo—delivering groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, we’re fueled by ingenuity and inspired by you.

KEY ACCOUNTABILITIES:

• Accountable for providing administrative and facilities-related support including facility maintenance and general operations of the office(s).
• Responsible for daily pick up of mail at the Global Services Center and/or other designated location as determined by the U.S. Postal Service.
• Responsible for sorting of incoming mail and delivering to appropriate GSC/Corporate personnel via scanning and emailing.  Ensures prompt delivery of all incoming express mail (FedEx, UPS, DHL, USPS Express) and of messenger service deliveries to appropriate personnel. Ensures prompt pickup and delivery of all inter-office mail.
• Responsible for daily processing of outgoing mail and delivering to building drop-off location or other designated location as determined by the U.S. Postal Service, FedEx, UPS and/or DHL. Responsible for maintaining daily log of outgoing overnight “pouch” deliveries to other Littler offices, and of all outgoing express mail deliveries.
• Accountable for tracking receipt of outgoing express mail and overnight deliveries via vendors’ web-based tracking services.
• Accountable for determining and maintaining appropriate mail controls to protect the safety of confidential mail.
• Accountable for maintaining appropriate levels of mail related supplies and for the up-keep of all mail equipment.
• Accountable for keeping the Sr. Manager - GSC Facility Operations or other direct supervisor informed of issues related to incoming and outgoing mail, including express mail, and issues related to mail equipment.
• Responsible for accurate and timely photocopying of documents, files, books or other materials as requested. Accountable for ensuring that all photocopy equipment is functioning properly including making arrangements for maintenance and repairs, and supplies related to photocopy equipment.
• Responsible for ordering and maintaining supplies including general office supplies and refreshments and related breakroom supplies.
• Responsible for greeting and accommodating visitors and advising appropriate personnel.  Accountable for all visitors receiving the proper visitor information including badges and appropriate security access, and return of same upon departure, set up of workstations and focus rooms for visitors.
• Responsible for conference room reservations. Accountable for understanding and coordinating the technology needs of conference room reservations including, conference phone, internet access, and media. 
• Responsible for catering needs of conference room reservations and other meetings including food and beverage orders, setting up food delivery and conference room clean up. Maintains catering kitchen stock and appearance.
• Responsible for assisting with the neatness and cleanliness of the lobby and reception area including all non-office areas of the suite.
• Responsible for cleaning and disinfecting of common areas as appropriate following firm COVID-19 and CDC guidelines.
• Responsible for assisting as the liaison with building maintenance for issues including office temperature, light bulbs, and other daily maintenance issues. Tracks building issues, liaison with building cleaning company.
• Accountable as the liaison with building maintenance for issues including office temperature, light bulbs, and other daily maintenance issues. Tracks building issues, liaison with building cleaning company.
• Responsible for coding and processing of firm invoices.

TECHNICAL SKILLS AND COMPETENCIES REQUIRED:

• Demonstrated proficiency in MS Office software including Word, Excel and Outlook.
• Understanding of U.S. Postal Service and express mail service (FedEx, UPS, DHL, USPS Express) processes and procedures.
• Demonstrated ability to use web-based express mail services (FedEx, UPS, DHL, USPS Express) to process and track deliveries.
• Demonstrated ability to operate mail equipment provided by U.S. Postal Service and Pitney Bowes or similar vendor.
• Demonstrated ability to accurately and timely process all types of mail including first class mail, standard mail, certified mail, flats, parcels, presorts, priority mail, express mail, package services, and international.
• Understanding of the operations of a law firm or other professional services firm.

EDUCATION AND CERTIFICATIONS: 
 
Required: High School Diploma or equivalent.
  

EXPERIENCE REQUIRED:

 Minimum of One (1) year of related mailroom and photocopy work experience.
 Experience in a law firm or other professional service organizations a plus.



Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.parkerlynch.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records